Top ChatGPT Prompts Every Manager Should Use to Boost Team Success

Managers are at the heart of every successful organisation. Balancing team morale, efficient workflows, and long-term goals isn’t easy, but with the right tools, you can streamline your work and elevate your team’s performance.

ChatGPT is one of those tools. Whether you need to tackle team challenges, plan a project, or enhance your leadership skills, it can be your go-to partner for actionable insights. In this post, we’ll cover 8 more high-value prompts that are designed to help managers build stronger teams, improve operations, and lead effectively.

Section 1: Supporting Your Team

Prompt 1: Write a coaching script to help an employee struggling with confidence.

Why It Matters: Supporting team members during challenges is key to building trust and driving growth.

Prompt to Use:
“Create a step-by-step coaching conversation to help an employee who lacks confidence in their role. Include empathetic language and actionable advice.”

Example Output:

Step 1: Start with empathy
“Hi [Employee’s Name], I wanted to check in with you today. I’ve noticed you’ve been working hard, but I also sense you might be doubting yourself in some areas. How are you feeling about your work lately?”

Step 2: Highlight their strengths
“I want to reassure you—you bring so much value to the team, especially in [specific skill/area]. Let’s focus on building your confidence so you can shine even more.”

Step 3: Provide actionable steps
“Would it help if we broke down your tasks into smaller steps, or scheduled regular check-ins to discuss progress? Let me know how I can best support you.”

Prompt 2: Suggest ways to encourage quieter team members to share their ideas.

Why It Matters: Inclusive teams thrive when every voice is heard.

Prompt to Use:
“What strategies can I use to encourage quieter team members to participate in discussions and share their ideas?”

Example Output:

1. Give them advance notice of meeting topics so they can prepare.
2. Create smaller breakout groups where they may feel more comfortable.
3. Directly invite their input by saying, “I’d love to hear your perspective, [Name].”
4. Use anonymous suggestion tools for brainstorming sessions.
   
   

Section 2: Effective Planning and Organisation

Prompt 3: Develop a project plan template for a team working on a tight deadline.

Why It Matters: Clear planning prevents overwhelm and helps teams meet deadlines efficiently.

Prompt to Use:
“Create a simple project plan template for a team working under a tight deadline. Include task prioritisation, deadlines, and responsibilities.”

Example Output:
Project Plan Template

• Objective: Clearly define the project goal.
• Milestones: Break the goal into smaller milestones with deadlines.
• Tasks: Assign tasks under each milestone, prioritised by urgency.
• Roles: Specify who is responsible for each task.
• Checkpoints: Schedule progress reviews to ensure the team stays on track.
  
  

Prompt 4: Create a checklist for organising a productive team brainstorming session.

Why It Matters: Brainstorming sessions are most effective when they’re structured.

Prompt to Use:
“Generate a checklist for running a productive team brainstorming session that encourages creativity and stays focused.”

Example Output:

1. Set a clear goal for the session (e.g., “Generate 10 new marketing ideas”).
2. Choose a facilitator to guide the discussion.
3. Provide any background information or context in advance.
4. Start with an icebreaker or warm-up activity.
5. Use timeboxing to keep the discussion focused (e.g., 10 minutes per topic).
6. End with a summary and action items.
   
   

Section 3: Managing Conflict and Challenges

Prompt 5: Draft a script for addressing conflict between two team members.

Why It Matters: Handling conflict effectively ensures team cohesion and productivity.

Prompt to Use:
“Write a conversation guide for mediating a conflict between two team members. Focus on neutrality, empathy, and finding a resolution.”

Example Output:

Step 1: Set the stage
“Thank you both for taking the time to meet with me. My goal is to help us work through this issue in a constructive way.”

Step 2: Let each person share their perspective
“Let’s start by hearing from each of you. Please share what you think is happening and how it’s affecting you. [Name], you can go first.”

Step 3: Identify common ground and solutions
“It sounds like both of you value [common goal]. How can we adjust our approach to ensure we’re all aligned moving forward?”

Prompt 6: Suggest a framework for giving constructive feedback that’s well-received.

Why It Matters: Constructive feedback, when delivered well, can inspire positive change.

Prompt to Use:
“Provide a framework for delivering constructive feedback to an employee, focusing on clarity, empathy, and actionable steps.”

Example Output:

• Step 1: Start with positives:
  “I really appreciate the effort you’ve been putting into [specific area].”
• Step 2: Address the issue:
  “One area I think we could improve on is [specific behaviour or task].”
• Step 3: Suggest a solution:
  “To address this, I’d recommend [specific action]. Let’s work on this together.”
  
  

Section 4: Leadership Growth

Prompt 7: Generate tips for staying calm and focused during high-pressure situations.

Why It Matters: A calm manager inspires confidence in their team.

Prompt to Use:
“What are the top strategies managers can use to stay calm and focused during high-pressure situations?”

Example Output:

1. Pause and take deep breaths to centre yourself.
2. Prioritise tasks into “must-do” and “can-wait” categories.
3. Communicate transparently with your team to align efforts.
4. Step away briefly to gain perspective before making big decisions.
   
   

Prompt 8: Suggest books and resources for managers to develop leadership skills.

Why It Matters: Continuous learning helps managers grow into inspiring leaders.

Prompt to Use:
“Recommend three books or resources for managers looking to enhance their leadership skills.”

Example Output:

1. “Leaders Eat Last” by Simon Sinek – Focus on building trust and fostering team loyalty.
2. “The Five Dysfunctions of a Team” by Patrick Lencioni – Understand and address common team challenges.
3. Harvard Business Review’s Leadership Collection – Practical articles on leadership best practices.
   
   

Last But Not Least

Managing a team is both an art and a science. These prompts are designed to help you tackle common challenges, improve communication, and lead with confidence. Whether it’s guiding a brainstorming session, resolving conflict, or sharpening your leadership skills, ChatGPT can be a valuable resource in your toolkit.

Want to explore more ways to integrate AI into your work? Subscribe to aibyriz.com for practical tips, tools, and insights to help you thrive in your role as a manager. Together, we can transform the way you lead.